Now that you are reporting PAYE information to HMRC in real time, there is no longer a need for a P35 or P14s anymore. Instead, the usual questions and declaration that were part of the P35, will now be part of your final Full Payment Submission (FPS) or Employer Payment Summary (EPS) if applicable.
For most employers, the final submission will be the last FPS. This is the one telling HMRC about the very last employee payment for 2013-14. The tax year ends on 5th April 2014 so, for most employers, their final submission will be made on or before that date. If you don’t pay any employees in the final month of the tax year, send your final submission on an EPS by 19th April 2014. You can also use an EPS to report the ‘Final submission for the tax year’ and answer the questions, after all your FPS have been successfully submitted. So, for instance, if you file your March FPS on your pay day as usual, but forget to say it is you ‘final’ FPS, you can file a final EPS and answer the same year end questions at this point.
So firstly, ensure you have included EVERY person you have paid during the tax year through your payroll including all students and casuals. Ensure HMRC have successfully received all earlier submissions. Ensure you have all employees’ correct names, addresses, dates of birth and NI numbers.
In previous years, you had a deadline of 19th May to submit your P35 and P14s but RTI has changed that. When sending your final RTI submissions, the usual time limits apply, so you should send your final submission on or before the date of your last employee payment in the tax year (or by 19th April if you are sending an EPS). Employers will not be able to file an EPS relating to 2013/14 after 19th April 2014. If a correction or amendment is needed, employers will need to submit an EYU (Earlier Year Update).
P60s must still be issued to all employees still working for you at 5th April 2014 by 31st May 2014.